Nomessin – Digital developments are increasingly sophisticated, now making document scanners needed to convert physical documents into digital so that they are more easily sent through various media. Of course, sending digital documents can save your time and energy when it is urgent. Although smartphones can also be used to take important documents, there will still be drawbacks.
The main drawback that you will encounter when using the camera is the large scanning resolution. Usually, there are document scanner tools that are specifically for scanners and some are integrated with a printer and photocopy. Well, you can use a document scanner for personal, office, or business purposes.
1 How to Choose a Good Document Scanner Tool
In order to get satisfactory results, before buying it is necessary to choose a good quality document scanner correctly. Well, you can do the following ways so you don’t feel disappointed in the future.
1. Make sure the document scanner can meet your needs
There are various types of document scanners on the market, such as flatbeds which require quite a bit of power. Then, there is a scanner roller consisting of an ADF (Automatic Document Feeder) to scan large documents and a Sheet-Fed which saves space and energy.
In addition, you can also scan documents using a handled scanner type document scanner which has a slim body, but requires you to move it manually towards the document.
2. Know the scanning resolution of the scanner
Another thing to know when choosing a scanner is the size of the document scanning resolution. Generally, scan resolution is expressed in dpi (dots per inch) or ppi (pixels per inch). Of course, every document scanner tool certainly has different capabilities in scanning, some are capable of scanning with a resolution of 600 dpi or even more. Well, usually scanners also have settings that can be adjusted to your needs, the bigger the resolution, the better the results.
3. Pay attention to the scanning speed
Next, you must pay attention to the maximum speed limit for the document scanner that is listed in the product description. By paying attention to this, then you can estimate the amount of time that will be spent scanning a document. The higher the speed, of course, the less time it will take and vice versa. Usually, the speed of the scanner is written in ppm/ipm which stands for pages per minutes and images per minute.
4. Find out about the available storage formats
Everyone’s needs are different, right? Therefore, it is important to know the available storage formats in the document scanner tool settings. Well, usually you will be given the option to save the scan results in JPG, PDF, PNG, TIFF, BMP, TXT, DOC, XLS, and so on. Of course, each of these formats can be viewed using different software.
5. Find out the additional features of the scanner
Document scanner tools that are pegged at high prices will usually have additional features to make your work easier. Well, these features include automatic correction that will correct the position of the paper and skip blank pages.
Then, there is also a scanner tool that is equipped with various kinds of connectivity so that you can operate the scanner using WiFi and Bluetooth. In addition, you will also find a scanner that has a duplexing feature so you can scan two documents at the same time and a scan to cloud feature to save scans to Google Drive, One Drive, or Dropbox.
2 10 Best Document Scanner Tool Recommendations
Currently, there are many brands that provide document scanners that are sold at varying prices. If you are still confused about which product to choose, you can choose one of the ten recommended document scanners below.
1. FUJITSU ScanSnap SV600
There are many types of physical documents that can be converted to digital using a document scanner, such as a limited number of historical books, agreement letters, newspapers, business cards, magazines, patient medical records, forms, and other important documents. These documents, of course, have different sizes, some are small and some are large. Interestingly, you can scan A3 size directly without having to fold it into a smaller size first by using the FUJITSU ScanSnap SV600.
Another advantage of this document scanner is that it can scan anything that is flat or uneven in shape. That’s because the FUJITSU ScanSnap SV600 is an overhead scanner with a fairly large scanner head, but also quite light in weight. If you are going to scan a document with a resolution of 150dpi, then it can be done in just 3 seconds.
2. Brother ADS-1700W
A company that is still small or has grown up certainly can’t be far from financial administration, right? Every time you make a purchase using company money, of course, it must be recorded in detail because it affects the company’s cashflow. Employees can also ask for a reimbursement as long as there is the original receipt, you know. Well, usually the financial administration section will save the receipt to be attached to the financial statements every month.
In addition to physical receipts, the financial administration department can also use a document scanner to store original receipts in digital form as a backup in case of damage or loss at any time. Therefore, the Brother ADS-1700W is very suitable to be chosen because the tool is able to scan shopping receipts, ID cards, business cards to paper with a length of up to 86 cm. Scanned files can also be accessed anywhere and anytime with the scan-to-cloud feature.
3. Plustek SmartOffice PN2040
Have you ever come across a document scanner that has to be heated before it can be used? That can be a bit annoying when you have to scan a large number of documents in a short amount of time. However, this incident can be minimized if you use Plustek SmartOffice PN2040 because this tool does not need to be preheated and is able to scan up to 1,000 documents every day.
In addition to the Automatic Document Feeder, SmartOffice PN2040 can also be used as a Flatbed Scanner to scan fragile documents, receipts, or business cards. Interestingly, this document scanner tool is also equipped with various additional features that can make your work easier to correct scans. Well, these features include Auto Threshold, Auto Rotate, Auto Crop & Deskew, Color Dropout, and Blank Page Removal.
4. Canon DR-M160II
The next document scanner recommendation comes from the Canon brand which sells various kinds of electronic equipment for your needs. One of them is the Canon DR-M160II which is known as a reliable, tough, and of course super fast scanner. That’s because this product is able to provide high accuracy when scanning various documents of various sizes. In one scan, the paper tray can hold at least 60 sheets of documents.
It doesn’t take long because the Canon DR-M160II will do its job at a speed of 60 ppm/120 ipm and can scan 2 sides at once. You don’t need to worry about image quality problems because this document scanner can produce high-quality 24-bit color images. This tool is also able to detect duplicate copies of paper, you know. When the scanning process is complete, you enhance the result with the available image processing features.
5. HP ScanJet Pro N4000 SNW1
After scanning using a document scanner, of course you have to save the results. However, the storage space that is running low will certainly be inconvenient, especially if there are a lot of documents to be scanned. Well, you will find the solution when using the HP ScanJet Pro N4000 SNW1 because this tool has a scan-to-cloud feature. The advantage of this feature is that you can still access the scanned documents anytime and anywhere, even if you don’t use the same device.
The maximum limit for scanning resolution that can be done by this Sheet-Fed Scanner is 600 dpi so that you can see every text, number, symbol, or image on the document clearly. Meanwhile, the speed can reach 40 ppm/80 ipm for 300 dpi results, both in color and black and white documents. Do not use this document scanner tool to scan more than 4,000 sheets per day, OK?
6. Epson ES-60W
If you are looking for a document scanner that can be used anywhere and anytime, then the Epson ES-60W is suitable for you to choose as a portable scanner. Basically, electronic devices do require electricity to operate, so Epson has equipped this device with an internal battery and AC adapter. With connectivity via WiFi, your smartphone can scan and store via Epson ScanSmart.
The document size that can be scanned by this document scanner is A4, yes. Despite its light weight, the Epson ES-60 W is able to scan at a speed of 4 seconds per sheet and produces a scan resolution of 200-300 dpi when using batteries. But that doesn’t mean this scanner can’t produce a resolution of 600 dpi, you know. Well, you can choose to save the scan results in JPEG, PDF, Searchable PDF, DOCX, XLSX, or PPTX*3.
7. CZUR Shine Ultra
The next recommended document scanner that can be your reference is CZUR Shine Ultra. This aluminum product is also capable of scanning various kinds of documents and even children’s toys that have an uneven shape. You can adjust the height of this overhead scanner according to your needs, especially when scanning small documents. Amazingly, the time required by this portable scanner is only about one second.
No need to worry because the results of the scan performed by this scanner will be satisfactory. Another thing that is quite interesting about CZUR Shine Ultra is being able to make video recordings. So, don’t be surprised if there are many industries that use this tool for various needs.
8. Avision AD215L
Until now, there are many electronic brands originating from Taiwan, but their products can be found in various countries. One of them is Avision which provides a variety of document scanner tools, ranging from Flatbed, Portable, and many more. Well, you can choose one of its products to perform the scanning process at certain times, such as the AD215L. Although the price of the product that is set is quite affordable, the features offered are also quite a lot.
By using Avision AD215L, the scanning speed can reach 20 ppm/40 ipm. Now, Button Manager V2 on this document scanner tool can be used to scan two sides of a page at once that are saved in PDF, JPEG, Microsoft Word, Microsoft Excel and so on. In addition, scan results can be sent directly to email, image editing applications, Google Drive, or others. If there are documents that are slightly tilted, you don’t need to make any adjustments because the results will be automatically aligned.
9. iScan Portable Scanner
For those of you who are looking for a document scanner at a very affordable price, then the iScan Portable Scanner can be the right choice. As the name implies, this product can be easily moved anywhere because of its light weight. In order to be used to scan a wide variety of documents, you need to prepare two AA batteries. With these two batteries, this iScan product can scan under 200 pages.
After that, connect the scanner with other devices using a USB cable to save the scans in the form of JPG and PDF. Even so, the maximum resolution that can be produced is 900 dpi. Just like some other tools, the maximum sheet size that you can scan using this iScan Portable Scanner is A4. You can also set the scanning speed, yes.
10. Panasonic KV-S1015C
You are certainly familiar with the Panasonic brand, right? One of the products that you can choose is the KV-S1015C document scanner. It would be even more suitable if this scanner tool is used for small to medium scale businesses because the price is also quite affordable. The maximum capacity of documents that you can scan is 50 A4-sized sheets, yes.
By using the KV-S1015C which is an ADF Scanner, the resolution of the scan results can reach 600 dpi at speeds up to 20 ppm/40 ipm. In addition, Panasonic has also equipped this tool with CIS (Contact Image Sensor) technology so that the scanning results can be maximized.
3 How to Use the Best Document Scanner Tools
Usually you will be given a manual every time you buy an electronic device, as well as when you buy a document scanner. However, the following will describe how to use scanner tools in general to increase your knowledge a little about scanner tools.
First of all, do the preparation by connecting the document scanner to the scanned storage device, such as laptops and computers. Usually the process of connecting these devices can be done using the cable provided when buying a scanner, WiFi, Bluetooth, and so on. Then, set the required resolution and storage format. Prepare the document to be scanned too, yes.
After that, start scanning the documents you want using the document scanner tool. If you feel the results are not suitable, you can do editing on the scanner application. Usually the scanning process is fast or slow depending on the size of the selected resolution. Of course, the speed of the scanner will also affect the amount of time it takes to scan documents.
After the scanning process is complete, you will usually see the results displayed on the laptop or computer screen. Well, the last step you need to do when using a document scanner is to carry out the storage process. You can choose to save the results on a laptop, computer, flash, or cloud.
After reading the ten recommendations for the best document scanners, which brand will you choose? Make sure to choose the right product, OK? You also need to know how to use the correct document scanner. If you have bought it, don’t forget to take good care of it.